Privacy Policy

Effective August 24, 2026

Mikenas.ai (“Mikenas”, “we”, “us”) provides construction project and billing management software. This policy describes what we collect, why, and the choices you have. It applies to the Mikenas application, our websites, and connected integrations.

What we collect

• Account information — name, email address, role, and company details you or your administrator provide.
• Project and financial records — budgets, invoices, bills, pay applications, vendor and client records, documents, photos, and messages your company enters or uploads to run its projects.
• Integration data — when your administrator connects a third-party service (for example QuickBooks Online, Google Workspace, or Buildertrend), we access the data needed for the feature you enabled, as described below.
• Usage data — log and device information used for security, debugging, and improving the product.

QuickBooks and other connected accounts

If your administrator connects QuickBooks Online, Mikenas accesses accounting records — such as customers, vendors, invoices, bills, and payment status — solely to display and reconcile payment information inside Mikenas for your company. Connections use OAuth: we never see or store your QuickBooks password, tokens are stored encrypted at rest in your company’s own database, and the connection can be revoked at any time from Mikenas or from your Intuit account settings. The same principles apply to every integration we offer: minimum necessary scope, used only to provide the feature, never sold or shared for advertising.

Claude and AI assistant connections

Mikenas offers a connector that lets you use your Mikenas account from AI assistants such as Anthropic’s Claude. The connection uses OAuth: you sign in to Mikenas yourself, we never share your password, and the assistant receives a scoped token that acts as you — it can only see and do what your own Mikenas role allows. Requests made through the connector are processed the same way as requests made in the app, and actions that change data are designed to require your confirmation in the assistant. You can revoke the connection at any time from the Integrations page in Mikenas, which signs out every connected assistant immediately. We do not use your data to train AI models.

How we use information

• To provide, secure, and improve the Mikenas service.
• To send service communications (for example task digests, billing notifications, and weekly project updates your company configures).
• To comply with legal obligations.

We do not sell personal information. We do not use your project or accounting data for advertising, and we do not share it with third parties except the subprocessors that host and operate the service (such as our cloud hosting and email delivery providers), or when required by law.

Who can see your data

Access inside Mikenas follows the roles your company assigns: staff see the workspaces they are granted, clients see only their own project’s client portal, and subcontractors see only their own records in the subcontractor portal. Payment details about your company’s vendors are never shown to clients.

Data retention and deletion

We retain data for as long as your company maintains an account. Your administrator may request export or deletion of company data at any time by contacting us; we will complete verified deletion requests within 30 days, subject to legal retention requirements.

Security

Data is encrypted in transit and at rest. Access to production systems is limited, logged, and protected by role-based controls. No system is perfectly secure; if a breach affects your data we will notify you without undue delay.

Changes and contact

We will post any changes to this policy on this page and update the effective date. Questions, export requests, or deletion requests: hello@mikenas.ai.